Absence Procedures

If your child is going to be absent from school, then you must inform the school and follow the correct procedures, below.

Absence Authorisation

  1. Achievement predicted by teaching staff is based on an expected attendance level of 96%. Students with poor attendance rarely achieve their potential grades.
  2. Absence of 5 or more days must be supported by medical evidence or Home Visit.
  3. Absence of 5 or more days without supporting medical evidence will not be authorised.
  4. Unauthorised Absence may then be subject to a Penalty Notice from the Local Authority.
  5. We operate a ‘3rd Day Calling’ system in order to advise and support parents/students during periods of illness.

Please Note:

Students who accumulate 3 or more episodes of illness, of any length, in any half term, may be asked to provide medical evidence for ALL subsequent absences.

Reporting absence

  1. All absences must be reported by phone on 01932 598020 before 9am each day. Illness is authorised at the discretion of the school.
  2. If you know your child is going to be absent please let us know in advance.
  3. You can also reply to the Absence Alert text message sent on each day of un-reported absence (please ensure we have up-to-date mobile phone information in order to receive this message).
  4. Written notification giving details of absence can be handed in at Reception on return to school.

Returning to School

  1. On return to school following 5 or more days of absence, medical evidence must be handed in at Student Reception. If evidence is not received after one week, the period of absence will not be authorised.
  2. Alternatively, students can bring medical evidence up to the Attendance Office on the 4th floor.
  3. A ‘Return to School’ meeting may be arranged in order to ensure your child is aware of the support available in school.

Examples of authorised absence

  1. Hospital or Orthodontist appointment (evidence required).
  2. Funeral (1 day only).
  3. Reported Illness of less than 4 days (unless medical evidence has been requested).
  4. Illness of 5 or more days WITH medical evidence or Home Visit.
  5. Emergency Doctor or Dental appointments (evidence required) Routine appointments should be made outside of school hours.

Examples of unauthorised absence

  1. Leave of Absence NOT approved by school.
  2. Absence NOT reported on the day or supported by written explanation upon return to school.
  3. Absence of 5 or more days WITHOUT medical evidence.
  4. Routine Doctor/Dental appointments.
  5. Arriving late after registers have closed.
  6. Truancy (both internal & external).

Examples of Medical Evidence

  1. Medical Appointment Card confirming attendance.
  2. Medical Appointment Letter.
  3. Copy of Prescription showing name and date.
  4. Prescribed medication with Pharmacist label showing name and date.
  5. Unfit for School declaration from GP.
  6. Hospital discharge letter.

A home visit may be required if medical evidence is unavailable for absence of more than 3 days. Authorisation of absence will then be at the discretion of the visiting officer.

Absence of 5 or more days may also be followed up with a Home Visit in order to ensure the safeguarding of children absent from school.

 

 

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